Instructions for accepted authors

Submissions accepted for presentation on site as a Paper (oral) or Poster must be prepared in PowerPoint format, per instructions below.

Submitters will be contacted separately by TELAV, the official audio-visual supplier for WEC Montreal 2010, to upload their PowerPoint files prior to the Congress to ensure that all is prepared for their session.

1. Papers

All oral presentations must be prepared in PowerPoint format (ppt or pptx).

Key Points

• All presentations will be played on PowerPoint 2007 or Acrobat Reader 9 for PC
• Only video codec’s and fonts as detailed below will be supported.
• PowerPoint for MAC files should be tested on a PC before attending the event.
• Keynote for MAC will not be accepted. It must be exported to PowerPoint.
• There will be no internet connectivity in the Speaker Ready Room or in session rooms.

Building Your Presentation

Movies: Please take steps to compress your videos. Uncompressed videos will take longer to upload and will not be better quality than a modern MPEG-4 codec. We can only accept movies created as MPGs, WMVs, or with the following AVI codecs: H.264, MPEG-4 (Divx, Xvid, or WMVs), Indeo, Cinepack, Techsmith. Flash content (SWF) is fully supported.

Apple Quicktime formats such as MOV, QT, MP4, or DV files are NOT supported in Windows PowerPoint. Options to convert these movies to a Windows compatible AVI are discussed below in Considerations for Mac Users.

DVDs: If you plan to play a DVD as part of your presentation, please notify a technician in the Speaker Ready Room so arrangements can be made for assistance in your meeting room.

Fonts: We only support fonts that are included with Office 2003/2007. If you need a specialized font, it should be embedded into your PowerPoint presentation. For instructions on this process, please click on the following link: http://support.microsoft.com/kb/826832/en-us

Considerations for Mac Users

Pictures: If you use a version of PowerPoint prior to 2008, please be sure any embedded pictures are not TIFF format. These images will not show up in Windows PowerPoint. With PowerPoint 2008 for the Mac, this is no longer an issue, and any inserted image will be compatible.

Movies: Quicktime Pro 7 can natively export MOV, DV, QT, or MP4 files as Cinepack codec AVI files. While the resulting file is Windows compatible, there are add on products to Quicktime that will give a better results.

Divx offers a plug-in for Quicktime 7 Pro that will convert all Quicktime movie formats to Windows compatible divx AVI files. It is available at the following website:
http://www.divx.com/en/products/software/mac/divx-pro

Another option is Flip4Mac Studio. This $49 plug-in for Quicktime 7 Pro converts Quicktime movie formats to Windows compatible WMV files. See: http://www.telestream.net/flip4mac-wmv/wmv-studio.htm

If you cannot convert the files or have a considerable number of files, please check with a technician in the Speaker Ready Room who can make arrangements to convert the videos, or at the Association’s discretion, confirm you will be allowed to present off your own laptop.

Keynote Users: Keynote will not be accepted since it cannot be played back on PC. Please export your presentation as a PowerPoint. If you are having any issues please notify Mac support This e-mail address is being protected from spambots. You need JavaScript enabled to view it for additional help.

Download the PowerPoint Paper Template

2. Posters

Posters will be electronic, displayed on dedicated screens at the Palais des congrès/Montreal Convention Centre during the Congress dates. All posters must be submitted as PowerPoint files, which will be converted to HTML for display on site.

Building Your Presentation

• All posters should have a maximum of 8 pages (PowerPoint)
• Graphs, charts and illustrations are best. Minimize use of text and tables.
• Large bold lettering makes for easier reading.
• Pages should be readable from 1 meter (3 feet) away.
• Use color to enhance your presentation.

Download the PowerPoint Poster Template

Acceptable formats for poster files:

All presenters are REQUIRED to send an electronic file of their E-Poster.

• Microsoft PowerPoint editable files are the preferred format. An optional MS PowerPoint template is available for your use (see link above). Posters should be no more than 8 slides.
• Adobe Acrobat (PDF) single files (must be in unencrypted, editable format)
• Text files that can be imported into MS Word
• Video clips can be included in E-Posters. The video must be submitted as a separate file in QuickTime or Windows Media format and must be no longer than 3 minutes. Please show us where you want the video placed in your PPT slides. (See presentation upload website for details.)
• Audio narrations of up to 5 minutes may be submitted in WAV, AIF, or MP3 format.

 

CARBON NEUTRAL EVENT